Short answer: Preserve records that show how the crash happened, who was involved, what coverage may apply, what injuries and treatment followed, and what the collision cost you. Save original files when possible, keep a backup, and do not edit, annotate, or post the only copy.
Evidence from the scene
- Wide and close photographs of every vehicle, impact area, debris, skid or tire marks, traffic controls, lane markings, sight lines, lighting, weather, and road conditions;
- Short video showing the overall scene, if it can be recorded safely;
- Driver-exchange information, license plates, insurer names, and the report or incident number;
- Names and reliable contact information for independent witnesses;
- Dashcam files and the memory card or device that created them; and
- Your own factual recollection written while events are fresh.
Safety and medical care come first. Do not enter traffic, argue with another person, or delay emergency care to collect evidence.
Records that may disappear quickly
Nearby business or residential video may be overwritten in days. Vehicles may be repaired or sold. Dashcams loop over old files. Rideshare app screens and trip details can change. Commercial vehicles may contain electronic and carrier records controlled by other parties. Identify these sources promptly. A formal preservation request may be appropriate in a serious case, but it should be specific and directed to the correct custodian.
Medical and financial proof
- Visit summaries, referrals, work-status notes, prescriptions, imaging reports, bills, and explanations of benefits;
- A truthful symptom and activity log that records dates and concrete examples without exaggeration;
- Pay stubs, schedules, employer letters, tax or self-employment records, used leave, and missed opportunities;
- Receipts for prescriptions, medical equipment, parking, transportation, replacement services, and other accident-related expenses; and
- Photographs showing the progression of visible injuries or assistive devices, when relevant.
Insurance and communication records
- Declarations pages, policy documents, coverage letters, claim numbers, and adjuster details;
- Emails, letters, text messages, claim-portal messages, estimates, valuations, payment explanations, and denial letters;
- A dated call log stating who participated and what follow-up was promised; and
- Copies of anything you send, with proof of submission or delivery when important.
Preserve evidence without creating new problems
- Keep original files and metadata. Make working copies for cropping, highlighting, or sharing.
- Use folders named by date and subject. Maintain at least one secure backup.
- Do not delete relevant messages or social posts after a dispute begins; ask for advice about preservation and privacy.
- Do not secretly access another person’s account, device, vehicle, or private property.
- Do not record a conversation without first understanding the applicable consent law.
The Florida crash-report statute lists information collected in qualifying reports, but the report is only one part of the evidence. Use the detailed checklist below to organize the records already available to you.